A company uses a document management and imaging system for efficient document storage and retrieval. The importance of document imaging management in this cannot be underestimated. For document management imaging is one of the primary tasks. It is accomplished through the use of document imaging management software and image scanning hardware.

This article informs you about the many important aspects which must be considered by a company before taking an appropriate decision on document imaging management.
If the imaging document management needs of a company are such that its imaging volumes are not high, then it is better to outsource the document imaging facilities. However, if these volumes are high then it is better to have these facilities in-house.

In the latter case, it would be better to install a sophisticated scanner rather than an inexpensive one. The return on investment would be much better with a sophisticated scanner.

Another document imaging document management task is that related to the appropriate procurement or acquisition of document imaging facilities. This would depend on the company's imaging volume needs as also on its objectives.

If the company requires large volumes of paper documents to be converted into electronic form, it should consider production-level batch scanning capable software and hardware. Sophisticated scanning hardware and software would be especially useful for the conversion of handwritten or poor quality paper documents.

In the case of paper mail conversion into digital form, the acquisition of special equipment used for OCR conversion, document imaging, and indexing must be considered. Proper criteria for the selection of these document imaging management facilities must be fixed, offers of vendors compared based on requisite features, and then selection made based on the right configuration found.

Document management imaging storage needs assessment must be made before a company installs the right type of document imaging management facilities. Otherwise, it may have to expand the imaging storage hardware permanent memory installed from time to time. Control of document imaging tasks and maintenance of associated facilities is also important

Features desirable in an effective document imaging management system include good image enhancement facilities available with some imaging scanners and associated software. They also include an automatic document feeder (ADF) and compression of scanned images in accordance with CCIT Group 4 standards. OCR plays its own role in the efficacy of a document imaging facility.

The document imaging management facility must also provide support for document versioning. It must provide support for automatic document indexing. Customization of parameters for this by users must be also supported. Support for all the major image formats needs to be provided too. The database search feature must be supported through use of Boolean operators.

Document imaging management cannot be performed effectively without incorporation of the much required feature of text and image manipulation.

Through this article, some important aspects of document imaging management have been informed to you. For more information, please search the Internet.